Cash Controls

Check Requests

Check request form must be submitted when requesting payment for expense(s) incurred. All request must include: 

• Payee Name 

• Original Receipts  or Copies  

• All receipts must only have school related expenses, not to include personal purchases. 

• Description of purchase 

• All food related expenses must have detailed receipt and payment receipt included  

• Principal Approval 

• Payee Signature

• If applicable , Approved Purchase Order  

Payment requests are collected by the Regional team during their weekly visit. Scanned requests are accepted until originals are collected.   Payments are processed promptly, in rare cases can take up to 10 days for reimbursement.

Cash Control log

Control log is used to record all money received at the school site. The school office should maintain a copy of the control log to remain on site, a copy will also be retained at the regional office with banking records.

 Information listed on the log must include: 

• Name of family or donor

• Amount received 

• Payment Type 

• WHO received the funds 

• ALL MONEY RECEIVED MUST HAVE A SECOND VERIFICATION SIGNATURE 

• Tamper Evident Bag Number 

• Signature and date  of Regional Team member picking up Sealed Tamper evident bag

All monies must be logged, verified and have a yellow copy of the receipt provided to the payee. Place money with attached receipts, log a tamper evident bag and seal.  Money collected at the school must be stored in the school safe until picked up by the Regional Office for processing and deposit.